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Tag: Organizational capacity

5 tips for Working from home

The number of people wornking from home continues to rise. Technology continues to bridge the gap between face-to-face and virtual work environments and organizations are increasingly focused on getting results from their workforce and not just hours of employment. Employees are also seeking these unconventional work arrangements as a means to greater work-life satisfaction.

The dream of working from home, however, can quickly become a nightmare if you aren’t prepared for such an isolated and unstructured environment. This article provides five skills that may help working from home:

1. Self-Discipline: the most important skill is to be able to resist the numerous distractions vying for your attention. Those who work from home must create a work schedule that is aligned with their physical and mental energy, and seek to stay on that schedule as much as possible.

2. Flexibility: While a rigid schedule is necessary to give structure to your day, don’t be afraid to rearrange your day when necessary.

3. An Outcomes-Oriented Approach: The danger when working from home is that you might get several non-work tasks done during the day and give yourself a false sense of accomplishment. When starting each morning, clearly identify what you’re going to create or develop before the day is over.

4. Critical Thinking: When working at home you’ll need to be able to think creatively on your own. Set aside time to think.

5. Effective Communication Skills: Make it a habit to reach out to others on your team to discuss and seek answers when needed. Utilize different types of technology (e.g., Skype, join.me) to collaborate and work with team members.

Image: PixabayPexels (CC Creative Commons)

8 Tips for effective scheduling

In our daily routine we are unceasingly exposed to facts and events that can easily draw our attention away from tasks which are essential for being efficient and fully productive at work.

Effective scheduling can help us prioritizing and preventing unfruitful struggles to cope with the demands placed upon us.

Geoffrey Whiteway on Coaching Positive Performance lists eight tips that – if daily implemented – can help us scheduling:

  1. Plan the night before: making plan the night before, will ensure you less anxiety and better night sleep.
  2. Select 1 key task: identify the most important task for each day and get that task completed.
  3. Key task first: Life is unpredictable and if somethings happens that plays havoc with your plans, getting the most important task done first will increase the probability for your day to still be effective.
  4. Context based lists: If you have more than 20 tasks to be completed, make a list and put specific tasks under headings based on the situation you find yourself in, or the resources available to you at the time.
  5. No agenda, no meeting. Avoid meetings which do not have a clear agenda, as they tend to be just “talking shops”.
  6. Establish rituals. Routines allow you to get important, repeated tasks completed with maximum efficiency and minimum thought.
  7. Only time specific tasks go in your calendar. Tasks without a deadline risk being continuously put off.
  8. Projects vs. tasks A task is something which needs to get done but has not been done yet. A project is something which needs to be done, but has not been done yet and will take more one task to get done. There is real benefit in thinking this way and breaking each project down into tasks.

schedule

Image source: Flickr – photosteve101

Soft Power, Hard Power and Leadership

Globalization, the information revolution and democratization are long term trends that are changing the macro context of political and organizational leadership. Management researchers have detected a change in effective leadership styles over the past two decades. Successful leaders are using a more integrative and participatory style that places greater emphasis on the soft power of attraction rather than the hard power of command.

Joseph Nye coined the term “soft power” in the late 1980s. It is now used frequently—and often incorrectly—by political leaders, editorial writers, and academics around the world.  So what is soft power? It is the ability to get what you want through attraction rather than coercion or payments. Almost every leader needs a certain degree of soft power.

Think of the impact of Franklin Roosevelt’s Four Freedoms in Europe at the end of World War II; of young people behind the Iron Curtain listening to American music and news on Radio Free Europe; of Chinese students symbolizing their protests in Tiananmen Square by creating a replica of the Statue of Liberty; of newly liberated Afghans in 2001 asking for a copy of the Bill of Rights; of young Iranians today surreptitiously watching banned American videos and satellite television broadcasts in the privacy of their homes.

When you can get others to want what you want, you do not have to spend as much on sticks and carrots to move them in your direction. Seduction is always more effective than coercion, and many values like democracy, human rights, and individual opportunities are deeply seductive.

However, hard and soft power are related because they are both aspects of the ability to achieve one’s purpose by affecting the behavior of others. They sometimes reinforce and sometimes interfere with each other. Soft power is not good per se, and it is not always better than hard power.

Furthermore, leadership theorists in the 1970s and 1980s incorporated soft power into a broader concept of transformational leadership. Transformational leaders induce followers to transcend their self interest for the sake of the higher purposes of the organization that provides the context of the relationship. Followers are thus inspired to undertake adaptive work and do more than they originally expected based on self interest alone.

Thus, what are the inspirational soft power skills and transactional hard power skills that leaders need to combine? Three skills are particularly important for the soft power part of the equation:

  • Vision
  • Emotional intelligence
  • Communication

Two other skills are more closely related to transactional style and hard power.

  • Organizational capacity
  • Political skill

The moral of the story, of course, is not that hard or soft power is better, or that an inspirational or a transactional style is the answer, but that it is important to understand how to combine these power resources and leadership styles in different contexts. This gives rise to a sixth critical skill, which is the ability to understand the context so that hard and soft power can be successfully combined into smart power and smart leadership.

Read full article by Joseph S. Nye, Jr. at: http://www.hks.harvard.edu/netgov/files/talks/docs/11_06_06_seminar_Nye_HP_SP_Leadership.pdf

3D_Team_Leadership_Arrow_ConceptImage source:  http://commons.wikimedia.org/wiki/File%3A3D_Team_Leadership_Arrow_Concept.jpg

Author: Simone Panfili